Record expiry data at receipt
For products where batch-level tracking is appropriate, capture the lot or batch identifier, expiry month or date, quantity and receiving information when stock arrives.
DARMALTOON · Pharmacy software guides
Medicine expiry tracking: FEFO and batch control
A practical system for recording expiry dates, identifying near-expiry stock and applying first-expiry-first-out decisions.
Practical checklist
Use FEFO rather than FIFO where relevant
First-expiry-first-out means selecting eligible stock with the nearest valid expiry first, subject to clinical and legal requirements. A newer delivery may expire earlier than an older one.
Build an exception review
Review near-expiry items at a defined interval and choose action according to product risk, storage requirements, supplier return agreements and local rules. Do not sell or dispense expired stock.
Verify inventory against shelves
Reconcile digital expiry and batch entries with actual packs. Document quarantine, returns and write-offs, with role-based approval where appropriate.
Questions to ask before choosing software
What is FEFO?
First-expiry-first-out: use eligible stock with the closest expiry before later-expiring stock where it is appropriate.
Does an alert guarantee safe stock?
No. Staff must confirm the actual package, storage conditions and applicable rules. Alerts supplement, not replace, physical checks.
Educational guidance, not a promise that every described workflow is included in every Darmaltoon edition. Confirm exact features and availability during your demo.
Discuss your pharmacy workflow
Ask for a walkthrough to verify the features and deployment options available in your plan.
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